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Frequently Asked Questions

Below are SafetyInstruction's most frequently asked questions.

•   What is a Written Safety Plan?
•   Does our company have to maintain a Written Safety Plan?
•   Written Plan VS. Training Program?
•   Can Safetyinstruction.com provide us with the needed written programs to comply with OSHA's Written Program requirements?
•   What does the General Duty Clause require - (29CFR 1903.1)?
•   What does a written safety program have to address?
•   What fines can generally be imposed for noncompliance?
•   Do these programs address International Occupational Safety Standards?
•   Does our company have to maintain a Safety Training Program?
•   Can Safetyinstruction.com provide us with the needed programs to conduct our safety training?
•   What do I get when purchasing the PowerPoint Safety Training Presentation?
•   Do we have to hire outside consultants to conduct our safety training?
•   How does OSHA define a "competent" person?
•   Will OSHA accept a video as form of training?

Written Safety Plan

Our Written Safety Plan completes the OSHA requirement for the written record keeping and documentation of your actual safety training sessions. This Written Safety Plan can and should be used in conjunction with your in-house Safety Training Program (hands-on and classroom). If you don't have a compliant Safety Training Program for hands on classroom training, we recommend you purchase our Written Safety Plan along with our Safety Training Program. Complete packages can be purchased separately or together at a discounted rate.

If an OSHA representative came to your facility investigating an accident, one of the first items they would ask to see would be your written safety plan. That written plan would have to include certain required and predetermined items that are outlined by OSHA. These required items would include, but are not limited to, specific standards that OSHA is looking for in your actual training program. Additionally, they require
record keeping be maintained in a standardized manner.

Purchasing this Written Safety Plan for your specified area of training will insure you are fulfilling this OSHA requirement.

Additional Relevant Information:

Keep in mind OSHA will not acknowledge a safety plan that is not in written form. You will be considered noncompliant and subject to penalty. If you have a "training program " in place and you are currently using it for employee safety training - great! The written plan will complete your requirement of specific written documentation regarding your training. Additionally, the written plan will also outline the mandatory requirements for your training program. You may include other pertinent information specific to your facility and/or industry; however, you must meet the requirements set forth in the OSHA compliant written plan. Keep in mind, your current program must at least comply with the OSHA standard as outlined in our written plan. In other words, it is irrelevant if the OSHA standard, as outlined in our written plan does not match your current training program. Your current plan MUST comply with the written standard first.

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Does our company have to maintain a written safety plan?

THE SHORT ANSWER: Yes. OSHA requires a written plan be maintained wherever surveys or individual assessments of job hazards are required or when safety related records are required to be maintained to comply with individual OSHA Standards. Each employer must develop a written safety and health plan to standardize and manage workplace safety and health. For example, Hazard Communication, Confined Space Operations, Bloodborne Pathogens Safety, Respiratory Protection, Job Hazard Analysis, Personal Protective Equipment and Recordkeeping are just a few of the safety areas that require a written plan. OSHA also requires that safety programs be standardized and the only practical way to accomplish this is to maintain the program in written form. In addition to issuing citations under specific OSHA Standards, OSHA can cite employers under "The General Duty Clause" (29CFR 1903.1) if employees are at risk. According to OSHA, if your safety program isn't in written form it doesn't officially exist.

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Written Safety Plan VS. Safety Training Program

Most Companies in the United States are required to maintain certain OSHA guidelines or standards that relate to their business or industry. For example, if your were a janitorial company, you would likely need at the minimum, a Chemical Hazard Program and a Blood Borne Pathogen Program. If you were a machine shop, you would likely need a Forklift Safety Program, Chemical Hazard Program , Blood Borne Pathogen Program, and Fire Safety Program, etc.

Contrary to what most people believe, you do not need an expensive outside safety consultant to provide you with OSHA compliant training. Per OSHA standards, a company can appoint a competent individual to train others within the company. All materials provided by our company will accomplish that goal at a fraction of the cost.

A Safety Training Program:

The OSHA compliant program you use to train your employees within either a classroom setting or hands on demonstration. If you use an in-house training program, you may still wish to get our OSHA compliant material to ensure your program meets all OSHA requirements. Keep in mind there is a written documentation and record-keeping package that must accompany any safety-training program.

Written Safety Plan

The Written Safety Plan is the documentation and record keeping part of any safety program. This is also the standard you should base your program on. Use our compliant written plan in conjunction with your safety-training program or purchase ours at a discounted package price.

In conclusion, when developing safety-training solutions, you must have a practical training regimen that complies with all OSHA standards. Also, you must keep a permanent written record documenting all your training. Some companies already have both components in place, but are not certain they are compliant. Other companies have one component or the other and need only one to complete their OSHA required training specification. We offer each component separately or as a complete package to satisfy both needs.

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Can Safetyinstruction.com provide us with the needed written plans to comply with OSHA's Written Plan requirements?

Yes. We can provide you with over 160 editable pre-written safety plans covering the entire OSHA Safety Spectrum. Additionally, over 200 editable safety forms are available. Written plans can be developed in minimum time. Simply edit each plan to make it specific to your site. Each plan is fully customizable. Free over-the-phone safety consultation and advice to aid in program development is always available.

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What does the General Duty Clause require - (29CFR 1903.1)?

The Clause authorizes OSHA to conduct inspections, and to issue citations for violations where individual regulations do not specifically address site hazards. It is commonly called the "Catch All Standard."

Each Employer Shall:

Furnish to each of his employees, employment, and a place of employment which are free from recognized hazards that are causing, or are likely to cause death or serious physical harm to his employees;

Comply with occupational safety and health standards promulgated under this Act. Each employee shall comply with occupational safety and health standards and all rules, regulations, and orders issued pursuant to this Act which are applicable to his own actions and conduct.

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What does a written safety plan have to address?

Written Safety Plan is a document that addresses the means a company will use to eliminate or control the potential for injuries and illnesses at the work site. The primary goal of each written safety plan is the "elimination" of job hazards in order to provide a safe and healthful work environment. The secondary goal is the "control" of job hazards through administrative, engineering, or personal protective equipment controls.

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What fines can generally be imposed for noncompliance?

Each "Serious Violation" citation starts at $7,000. Each "Willful Violation" or "Repeat Violation" citation starts at $70,000.

Definition of "Serious" Violation. A serious violation is deemed to exist in a place of employment if there is a substantial probability that death or serious physical harm could result from a condition which exists, or from one or more practices, means, methods, operations, or processes which have been adopted or are in use, in such place of employment unless the employer did not, and could not with the exercise of reasonable diligence, know of the presence of the violation.

Definition of "Willful" Violation. A willful violation is the failure to comply with a safety standard under the Occupational Safety Health Act if done knowingly and purposely by an employer who, having a free will or choice, either intentionally disregards the standard or is plainly indifferent to its requirement. An omission or failure to act is willfully done if done voluntarily and intentionally.

Definition of "Repeat" Violation. A repeat violation is committed with an intentional disregard or plain indifference to the requirements of the Occupational Safety and Health Act, or those cited for the same item in a three-year period.

Keep in mind, when you purchase a program and/or plan from SafetyInstruction.com, you are buying a piece of technical writing that is designed by our team of safety professionals who are well trained and have many years of experience working with OSHA regulations

Don't risk excessive penalties; be compliant today!

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Do these plans address International Occupational Safety Standards?

Yes, all of our safety programs and written plans are modeled after the data generated by the American National Institute for Occupational Safety and Health (NIOSH) and the Occupational Safety and Health Administration (OSHA). NIOSH routinely commissions studies to identify and quantify occupational fatalities, illnesses and injury sources and statistics. These reports and studies are used to develop recommended Governmental Occupational Safety Standards and Regulations. These data are freely distributed worldwide and combined with existing data in user Countries. Much of the world uses this information to develop their own Regulatory Standards for Occupational Safety and Health. Much of the world's Occupational Safety Regulations are standardized in many respects because they use the same data to institute the requirement for the regulation.

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Does our company have to maintain a safety training program?

THE SHORT ANSWER: Yes. OSHA requires a safety-training program be maintained to comply with most of its safety regulations. There are two levels of employee training potentially required. General awareness and job specific. OSHA explicitly requires the employer to train employees in the specific safety and health aspects of their jobs. It is essential for the employer to keep a written record of all safety and health training. Records can provide evidence of the employer's good faith and compliance with OSHA standards. Written documentation can also supply an answer to one of the first questions an accident investigator will ask: "Was the injured employee trained to do the job safely and can you provide documentation that you provided the training?"

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Can Safetyinstruction.com provide us with the needed programs to conduct our safety training?

Yes. Safetyinstruction.com produces over 180 Occupational Safety Training Programs for workers and employees. These programs combine training as required by OSHA NFPA EPA DOT NIOSH CDC FEMA DOE and the NRC. All programs are fully editable to make them site-specific and are provided in Microsoft PowerPoint. Free over-the-phone safety consultation and advice to aid in program development is always available. Our training programs provide you with everything you need to provide professional training for your employees.

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What do I get when purchasing the PowerPoint Safety Training Presentation?

Each Program Includes:

1. Reproducible Student Handout.
2. Customizable Student Handout Cover.
3. Instructor Training Guide.
4. Test and Answer Sheets on CD (editable).
5. Certificate of Training on CD.
6. Instructor Evaluation Forms.
7. 80 to 220 Training Slides per Program.
8. Program Objectives (editable).
9. Student Learning Outcomes (editable).
10. Printable as Overheads (flimsies).
11. Printable as 35mm Slides.
12. Projectable from a PC to Movie Screen.
13. May be Taught from a PC using MicroSoft Slide Show.
14. Voice-Over's may be Added if your PC is so equipped.
15. Free OSHA Training Content and PowerPoint Phone Support.

NOTE: All programs and slides are standardized in design and format. All programs are editable for easy tailoring of your training program to your exact needs.

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Do we have to hire outside consultants to conduct our safety training?

No. In fact, OSHA prefers that "competent" "in-house" employees conduct training. OSHA standards make it the employer's responsibility to limit certain job assignments to employees who are "certified," "competent," or "qualified" meaning that they have had special previous training, in or out of the workplace. The term "designated" personnel means selected or assigned by the employer or the employer's representative as being qualified to perform specific duties. These requirements reflect OSHA's belief that training is an essential part of every employer's safety and health program for protecting workers from injuries and illnesses. The Bottom Line: Any employee authorized, designated, and considered "competent" can conduct safety training. Consultants, wisely used can provide Train-The-Trainer training to prospective "competent employees", who then can train other employees on site.

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How does OSHA define a "competent" person?

Competent Person Means: One who is capable of identifying existing and predictable hazards in the surroundings, or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them. Again, any employee authorized, designated, and considered "competent" can conduct safety training.

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Will OSHA accept a video as form of training?

THE SHORT ANSWER: No. Safety training must be part of a program that provides site-specific training for the job hazards encountered by employees. Videos may only be used as an adjunct to training conducted by a "competent" employee.

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