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osha recordkeeping

  • Who's Keeping Score

    OSHA is the score keeper, and requires that most employers keep a “Log”. If you are a small business with ten (10) or fewer employees then you would be exempt from most of the requirements of the rule. Other exceptions would include a number of specific industries in, retail, service, finance, insurance, and real estate, which are classified as low hazard. You will want to check with your local OSHA office to confirm your exemption, which is determined by your company SIC code. For more information visit http://osha.gov/recordkeeping/ppt1/RK1exempttable.html If you don’t fall into one of these exceptions, and most of you don’t, then you are required to keep a “300 Log”.

    OSHA provides /requires, three record keeping forms: Form 300: Log of work related injuries and illnesses Form 301: Illness and injury incident report (this report includes more data about how the illness or injury occurred. Form 300A: Summary of Work related Injuries and illnesses. This is the most recent form making it easier to post and calculate incident rates.

    If you are inspected by OSHA, and are required to keep a 300 Log, you will need to be able to produce a copy during the inspection, or within 4 hours of their request for your log. You may keep your log electronically. And while you’re at it make sure you have OSHA Poster #2203 posted where your employees can readily review it. The required poster covers employee rights and protections under OSHA guidelines.

    Keeping your log can be a challenge, and you’ll need to understand the terms and definitions set forth by OSHA including the gray areas like “pre existing conditions”. Other questions? What is a recordable injury?, what doesn’t have to be recorded?, If I do have a recordable injury, will I also be required to have a written safety plan for “Light Duty Return to Work” and what about ADA , mental illness, and confidentiality?

    So let’s answer at least the elephant in the room; What is a Recordable Injury?

    *Results in death *Results in Days away from work *Restricts their ability to work or requires “transfer to a new job” *Medical treatment beyond 1st Aid *Loss of consciousness *Significant injury or illness diagnosed by a healthcare professional and determined to be work related *Mental Illness (if stated by a healthcare professional that it is work related) *ALL injuries from needles or sharps that are contaminated by another’s blood or infectious material *Work related cases of Tuberculosis *Cases where a worker is removed from work under the provisions of an OSHA standard (ie. Lead or asbestos exposure) *Some injuries incurred while an employee was traveling for work or working from home.

    We’ll cover more records information in our next article. If in the meantime you need additional information on recordable injuries and the subsequent OSHA standards, please visit: http://osha.gov/recordkeeping/entryfaq.html , or you can call us here in the office 866-598-2128 at www.Safetyinstruction.com .

    One Last thing, too late for this year. You must post the Summary only form 300A (not the Log) by February 1 of the year following the year covered by the form and keep it posted until April 30 of that year. The posting should be accessible to employees, preferably in the same area as the 2203 poster.

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